Purpose
This unit standard is intended for people who need to use advanced formatting to documents using a GUI-based
word processor either as a user of computers or as basic knowledge for a career needing this competency, like the
ICT industry.
• People credited with this unit standard are able to:
• Work with multiple documents.
• Format text.
• Format paragraphs.
• Format pages.
• Format a document.
• Templates are used and created.
The performance of all elements is to a standard that allows for further learning in this area.
Learning assumed to be in place and recognition of prior learning
The credit value of this unit standard is calculated assuming a person is competent in:
• Mathematical literacy and communication skills at least at NQF level 1
• ID 117902: Use generic functions in a Graphical User Interface (GUI)-environment, NQF level 1
• ID 116938: Use a Graphical User Interface (GUI)-based word processor to create and edit documents, NQF level
1
Unit Standard Range
• This standard is applicable to any word processor application that runs on any Graphical User Interface(GUI)
operating system.
• Where wording are not exact for the chosen operating system, the learner can choose the equivalent item or
option to demonstrate competence in the specific outcome or assessment criteria.
Learning Outcomes
1. Work with multiple documents within a word processing application.
• A number of documents are opened, in order to switch control between them.
• Documents are sized so that at least two documents can be seen at the same time.
• Text is manipulated between active documents.
2. Format Text using a word processing application.
• A border is applied to text and removed from text to enhance the look-and-feel of a document.
• Shading is applied to text and removed from text.
• The current date and time is added.
• The use of an automatic field added capability of the word processor is demonstrated, in terms of its
purpose and use to speed up typing of words and sentences.
• Special characters and symbols are inserted into an existing word processing document.
• Hyphenation is activated and applied into an existing word processing document.
• Special effects are applied to text in an existing word processing document.
• Character Spacing is changed in an existing word processing document.
3. Format paragraphs.
• Tabs are set, reset and removed from an existing word processing document.
• The default tab setting is changed in an existing word processing document.
• Bullets are applied to and removed from an existing word processing document.
• Bullet formats are changed within an existing word processing document.
• The difference between numbered text and outline numbered text is explained in terms of their use in an
existing word processing document.
• Numbering is applied to and removed from selected text in an existing word processing document.
• Numbering formats are changed within existing paragraph.
• A border is applied to and removed from an existing word processing document.
• Paragraph spacing is changed in an existing word processing document.
4. Format Pages within an existing word processing document.
• The page format of a document is changed according to given specifications.
• Manual Page breaks are inserted into an existing word processing document.
• Page breaks are deleted from an existing word processing document.
• A border is applied to and removed from an existing word processing document.
5. Format an existing word processing Document.
• Methods of automatically formatting a document are explained.
• A header is added to and removed from a document.
• A footer is added to and removed from a document.
• Page numbers are added to a document.
• A document is split into sections according to given specifications.
• Endnotes and footnotes are inserted into a document.
• A Section Break is inserted into and deleted from an existing word processing document.
6. Templates are used and created to facilitate ease of use in future, by having default options when starting a
new word processing document.
• A document is created using an existing template.
• A document is saved as a new template with a specific name and in a specific folder.
• A created template is used to have pre-defined default options when starting a new word processing
document.
Unit Standard Essential Embedded Knowledge
• Performance of all elements is to be carried out in accordance with organisation standards and procedures,
unless otherwise stated. Organisation standards and procedures may cover: quality assurance, documentation,
security, communication, health and safety, and personal behaviour.
• Performance of all elements complies with the laws of the country operating in, especially with regard to
copyright, privacy, health and safety, and consumer rights.
• All activities must comply with any policies, procedures and requirements of the organisations involved, the
ethical codes of relevant professional bodies and any relevant legislative and/ or regulatory requirements.
• Performance of all elements is to be completed within the normal range of time and cost that would be
expected in a professional environment (e.g. In a commercial or government organisation).
Critical Cross-field Outcomes (CCFO):
Unit Standard CCFO Identifying
• Identify and solve problems in which responses display that decisions using critical and creative thinking have
been made by working with multiple documents, and applying special formatting to a document.
Unit Standard CCFO Organising
• Organise and manage oneself and one`s activities responsibly and effectively by switching control between
documents and manipulating text between documents.
Unit Standard CCFO Collecting
• Collect, analyse, organise, and critically evaluate information by selecting graphics, symbols and special
characters to be included in the text.
Unit Standard CCFO Communicating
• Communicate effectively using visual, mathematical and/or language skills in the modes of oral and/or written
persuasion when engaging with the subject by organising and formatting documents appropriately.
Unit Standard CCFO Science
• Use science and technology effectively and critically, showing responsibility towards the environment and health
of others by using a word processing application to format documents.