Purpose
This workshop empowers delegates to:
This workshop introduces delegates to the preparation and procedures required in conducting an effective structured meeting to ensure that objectives are met.
The workshop will equip delegates with knowledge and skill to:
• Prepare for a meeting.
• Conduct a meeting.
• Deal with different views of participants.
• Compile and distribute records/ minutes of the meeting.
Training Content
Module 1: Meeting Preparation
• Physical arrangements and attendees
• Purpose of an agenda and expected outcomes
• Recording in a meeting
• Documents required
• Minutes of the previous meeting
Module 2: Conduct a Meeting
• Using the agenda as a tool
• How to ensure effective participation
• How to delegate responsibilities flowing from the meeting
Module 3: Participation
• Techniques to deal with lack of progress.
• Techniques to initiate progress
Module 4: Record-keeping
• Compile records which will facilitate effective decision making and implementation of action
plans
• Using documentation as a true reflection of meeting of future meetings.
• How to enhance the effectiveness of future meetings.
• Taking of minutes, final preparation and distribution thereof.