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Level: 2
SAQA ID: 71490
LP: 73269
Services Seta: 2335
Learnership Duration: 12 Months
Credits: 128
Contact Days: Customise to client-specific needs and learner experience/level
Target Market: Any individual who is or wish to be involved in the Contact Centre industry will have access to this qualification. It also serves as the entry qualification into Contact Centre operations and management – CC Agents, Customer service agents, Help desk consultant.

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Description

Recommended entry requirements

The learning assumed to be in place is only a guide in order to help the learner cope with the unit standards in the qualification. The following is the learning assumed to be in place:

  • Numeracy at NQF Level 1 or equivalent.
  • English (verbal and written communication skills) at NQF Level 1 or equivalent.
  • A Second Language (verbal and written communication skills) at NQF Level 1 or equivalent.
  • Computer operating skills at NQF Level 2 or equivalent.

 

Purpose

Contact Centres have become key business tools - integral to the way organisations achieve their business objectives.

The contact centre industry continues to grow in the South African economy. Contact Centres continue to employ large numbers of contact centre agents on an annual basis. Therefore, the need for qualified and skilled contact centre agents is still high.


Job Opportunities

  • Contact Centre Agents
  • Customer Services Agents
  • Team Leader
  • Help Desk Consultant
  • Telesales Consultant
  • Client Services Consultant
Overview

Overview

This qualification should produce knowledgeable, skilled people who are able to contribute to improved productivity and efficiency within the Contact Centre industry. It should provide the means for current individuals in the Contact Centre field to receive recognition of prior learning and to upgrade their skills and knowledge base.

The qualification is structured in such a way that it exposes individuals to a set of core competencies to give a broad understanding of Contact Centre support operations and the electives, which will allow for a specialisation of competence in either a commercial or an emergency environment. It will also promote the notion of life-long learning.

A qualifying learner will be able to:

  • Competently apply the knowledge, techniques and skills of End User Computing applications in the workplace.
  • Understand the impact and use Information Communication and Technology (ICT) in an organisation and society.
  • Improve Communication by combining communication skills with End User Computing skills.
  • Improve the application of mathematical literacy in the workplace, by better utilising applicable End User Computing Applications
Qualification rules

This qualification requires a total of 128 credits as listed below:

Fundamental component:

Fundamental: all 36 credits

Core component:

Core: all 76 credits

Elective component:

Elective unit standards totalling a minimum of 16 credits needs to be completed

Exit level outcomes

On completion of this qualification, the learner will be able to:

  • Identify Contact Centre customers and their needs.
  • Respond to customers with factual and accurate information.
  • Gather and process data specifically related to Contact Centres.
  • Operate as a team member in a diverse working environment.
  • Perform to the required standards and requirements.
  • Implement and articulate operational activities in a Contact Centre
Modules

Module 1:  Orientation to a contact centre

  • Identifying and defining what a Contact Centre is
  • Identifying Contact Centre principles and concepts
  • Identifying the benefits of instilling in self a Contact Centre culture
  • Persuading others of the benefits of a Contact Centre culture

 Module 2:  Business-Writing Skills

  • Use a range of reading and/or viewing strategies to make meaning of texts.
  • Identify the main ideas in different text types
  • Read/view and respond to texts for a variety of purposes
  • Identify and discuss how language structures and features may influence a reader/audience
  • Write/sign for a specific purpose, audience and context
  • Use grammatical structures and writing/signing conventions to produce coherent and cohesive texts
  • for specific contexts
  • Adapt language to suit context
  • Draft and edit own writing/signing

 Module 3:  Language and Communication

  • Find and use suitable learning resources
  • Use learning strategies
  • Manage occupational learning programme materials
  • Plan and gather relevant information for use in each context
  • Function in a team
  • Reflect on how characteristics of the workplace and occupational context affect learning

 Module 4:  Numeracy Skills

  • Use mathematics to plan and control personal and/or household budgets and income and expenditure
  • Use simple and compound interest to make sense of and define a variety of situations including investments, stokvels, inflation, appreciation and depreciation
  • Investigate various aspects of financial transactions including costs, prices, revenue, cost price, selling price, loss and profit.
  • Use and analyse computational tools and strategies, and make estimates and approximations
  • Demonstrate understanding of numbers and relationships among numbers and number systems, and represent numbers in different ways
  • Convert flexibly between and within various representations of functions.
  • Compare, analyse and describe the behaviour of patterns and functions.
  • Estimate, measure and calculate physical quantities in practical situations.
  • Explore transformations of two-dimensional geometric figures.

 Module 5:  Oral Communication

  • Use a variety of strategies to maintain communication.
  • Adapt language to accommodate socio-cultural sensitivities without losing own meaning.
  • Use knowledge of language structures and conventions to shape or decode meaning of unfamiliar vocabulary or constructions.
  • Organise and present information in a focused and coherent manner.
  • Identify and explain how speakers/signers influence audiences.

 Module 6:  Diversity of a Contact Centre

  • Communicating within a diverse environment - internal and external.
  • Interacting within a diverse environment both within a Contact Centre and to external customers.

 Module 7:  Problem Solving in a Contact Centre

  • Obtain and evaluate project information to facilitate Contact Centre problem solving
  • Provide advice and support regarding received information to facilitate problem solving

 Module 8:  Service Excellence in a Contact Centre

  • Identify customer needs in a Contact Centre
  • Respond to customer needs in a Contact Centre
  • Identify the customer's problem
  • Commit to solving the customer complaint
  • Arrange correct planning and solutions to the customer's problems
  • Communicate with all stakeholders
  • Provide practical business solutions

Module 9:  Telephone Skills in an Inbound Contact Centre

  • Demonstrating and applying knowledge of computer packages within a Contact Centre
  • Using a computerised system
  • Retrieving calls from customers
  • Identifying customer needs in a Contact Centre

Module 10:  Working in Teams in a Contact Centre

  • Communicating with all relevant stakeholders to enhance teamwork
  • Reporting on team progress to appropriate authority and team
  • Displaying tendencies to work with others as a member of a Contact Centre team
  • Handling and resolving areas of conflict

Module 11:  Working in an Emergency Contact Centre

  • Retrieving calls within a Contact Centre from customers in emergency situations
  • Documenting information from customers in emergency situations
  • Responding within a Contact Centre to emergencies
  • Following up on customers in emergency situations

 Module 12:  Telesales

  • Placing calls to customers
  • Recording information from customer
  • Responding to queries from customers
  • Providing follow up to customers' request
Unit Standards - Fundamental component
US ID US Title Level Credits
119463 Access and use information from texts  Level 2 5
9009 Apply basic knowledge of statistics and probability to influence the use of data and procedures in order to investigate life related problems  Level 2 3
7480 Demonstrate understanding of rational and irrational numbers and number systems  Level 2 3
9008 Identify, describe, compare, classify, explore shape and motion in 2-and 3-dimensional shapes in different contexts  Level 2 3
119454 Maintain and adapt oral/signed communication  Level 2 5
8967 Use language and communication in occupational learning programmes  Level 2 5
7469 Use mathematics to investigate and monitor the financial aspects of personal and community life  Level 2 2
9007 Work with a range of patterns and functions and solve problems  Level 2 5
119456 Write/present for a defined context  Level 2 5
Unit Standards - Core component
US ID US Title Level Credits
10350 Collect and record information queries and requests from customers  Level 2 8
10354 Contribute to a diverse working environment in a Contact Centre  Level 2 8
10348 Identify and respond to customer needs in a Contact Centre  Level 2 12
10349 Input data received onto appropriate computer packages within a Contact Centre  Level 2 12
10353 Meet performance standards within a Contact Centre  Level 2 6
13885 Provide information to customers in a Contact Centre  Level 2 12
13886 Gather and provide relevant information to contribute to contact centre problem solving  Level 3 5
13873 Handle a range of customer complaints in Contact Centres  Level 4 4
13872 Instil in myself a personal Contact Centre culture  Level 4 4
13874 Work as a member of a Contact Centre Team  Level 4 5

 

Unit Standards - Elective component
US ID US Title Level Credits
10358 Apply in-bound Contact Centre Operations within a commercial environment  Level 2 8
13884 Apply in-bound and out-bound Contact Centre operations within an emergency context  Level 3 16
13883 Apply out-bound Contact Centre Operations within a commercial environment  Level 3 8

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